Guidelines for Dismissal

Supervisory Committee Evaluations

Overall DPM-specific student progress is evaluated on an annual basis utilizing the annual evaluation rubric. Evaluations are completed by the supervisory committee chair (in consultation with the supervisory committee) by July 1st of each year. Faculty advisors may also choose to provide more frequent evaluations on an as-needed basis depending upon their employment conditions or other department specific policies for student evaluations. The faculty advisory committee will also meet with the student to discuss his/her accomplishments and future plans prior to preparing the evaluation. The supervisory chair then prepares a letter to the DPM Director that addresses whether or not the student’s progress is satisfactory in the following areas:

  • General knowledge in the core disciplines (Plant, Soil, and Weed Science; Plant Pathology; Entomology and Nematology)
  • Critical thinking and core concept integration
  • Professional behavior
  • Overall progress towards degree completion
  • Criteria for Program Dismissal
  • An overall GPA of less than 3.0 for more than one consecutive semester.
  • A GPA of 3.0 or higher within each of the core disciplines (Plant, Soil, and Weed Science; Plant Pathology; Entomology and Nematology) is not maintained on an annual basis.
  • Grades of C- and below are not resolved by the student at the next available course opportunity.
  • Failure to establish a supervisory committee with one representative faculty member from each of the core disciplines (Plant, Soil, and Weed Science; Plant Pathology; Entomology and Nematology). Students are advised to establish a committee within their first semester. Students are subject to dismissal if a committee has not been established after their second semester.
  • Failure to have a program of study approved by the supervisory committee and the DPM Director by the third semester for full-time students and the fourth semester for part-time students.
  • The student’s overall annual evaluation results in a recommendation for dismissal or suggests a redirected degree option (other than DPM) for the student. The student’s supervisory committee chair will provide the DPM Director an annual letter of assessment for the student. The student’s supervisory committee chair will utilize the DPM annual assessment rubric, student committee meetings, student grades, student internship assessments, and their knowledge of the student (through one-on-one interactions) to assess the student.
  • Grades of C- and below are not resolved by the student at the next available course opportunity.
  • A student receives an unsatisfactory internship grade.
  • Failure in two subject area exams or a second failure in a previously-failed qualifying exam area.
  • A determination by a majority vote of the supervisory committee that satisfactory progress has not been made in course work, language acquisition, or toward the successful completion of qualifying exams or internship requirements. Students may not re-constitute an established supervisory committee to avoid a negative vote. If a majority vote does not release the student from the program, then the committee, supervisory committee members, or the DPM Director may advise the student to either reconfigure the committee or consider a voluntary withdraw from the program.
  • A judgment by the supervisory committee that the final oral exam is not acceptable.
  • Confirmed case of plagiarism or academic dishonesty in any assignment during the course of the program.

Probation and Dismissal

If a student is at risk from program dismissal due to one of the above mentioned criteria for program dismissal, the student will receive a probationary warning letter from the Program Director the semester prior to proposed termination. Termination may occur within three semesters following the probationary letter if the student does not adequately address the issue. If termination does not occur within three semesters following the probationary letter, the issue is considered to be resolved. Extending or re-instating the probationary status of students would require a follow-up letter to the student from the DPM Program Director.

Grades below “B” in the DPM program indicate a failure to master material at an acceptable level. Note that a student receiving a grade less than “B” may receive a warning letter from the DPM Director or a designated faculty member. Students not maintaining a 3.0 average within the core disciplines (Plant, Soil, and Weed Science; Plant Pathology; Entomology and Nematology) will be dismissed from the program. The core discipline average will be assessed on July 1st of each year. A grade-based warning letter is not a probationary letter, but repeated grades below “B” may result in an official probationary letter instead of a warning letter. An official probationary letter would proceed issuing a grade-based termination from the DPM program.